1 General provisions

1. The organizer of the conference “Healing Through Relationship” (hereinafter: “Conference”) is the Polish ISTDP Association, based at 73B /2 Chmielna St., 00-801 Warsaw, NIP: 5273080549, KRS: 0001063892, REGON: 526690061, e-mail: biuro@istdp.org.pl (hereinafter: “Organizer”).
2. The Conference will be held on September 19-21, 2025 in Warsaw, Poland.
3. The Conference will be conducted in English.
4. The Organizer reserves the right to change the program of the Conference and possibly to make changes in these regulations. Participants will be informed of any significant changes well in advance by email or other communication channels provided during registration.

2 Registration and Participation

1. Registration for the Conference takes place exclusively online by completing the registration form.
2. The organizer reserves the right to refuse participation to those who are not professionals working in the field of mental health. In such a case, the advance payment will be refunded.
3. Each participant will receive a confirmation by email after registration.

3 Fees and payment

1. The conference fee depends on the date of registration:
   • Super early registration: 469 EUR (1999 PLN) until 20.02.2025
   • Early registration: 589 EUR (2499 PLN) until 30.03.2025
   • Regular price: 699 EUR (2995 PLN)
   • Members of the Polish ISTDP Association receive a 15% discount. The organizer may ask for confirmation of membership status in order to calculate the discount.
2. Payment must be made at the time of registration by bank transfer or other available payment methods.
   • Account number (PLN): EN 78 1140 2004 0000 3502 8421 7347
   • Account number (EUR – IBAN): PL71 1140 2004 0000 3112 2410 7026
3. Payments made by participants constitute advance payments for participation in the Conference.
4. VAT invoices will be issued in the month in which the Conference takes place, based on the data provided during registration.

4 Resignation and refunds

1. Cancellation of participation requires sending an e-mail to: konferencja@istdp.org.pl with the note “Cancellation of participation in the EDT Conference”.
2. Refunds of the conference fee are made according to the following rules:
   • Cancellation by May 31, 2025. – 100% fee refund.
   • Cancellation by July 30, 2025. – 50% fee refund.
   • Cancellation after July 31, 2025. – no refund, but participation can be rewritten to another person.
3. Change of participant requires contacting the Organizer by email.
4. In case of cancellation of the Conference by the Organizer, fees will be refunded in full.

5 Personal data

1. During registration, the following data of participants are collected:
   • Name,
   • E-mail address,
   • Phone number,
   • Education / occupation performed,
   • Experience in ISTDP work,
   • Invoice data.
2. Participants’ data may be used for the purposes of organizing the Conference and sending the newsletter.
3. Participants’ data will be processed on the basis of Article 6(1)(b) of the RODO – for the purpose of fulfilling the contract (participation in the Conference) and Article 6(1)(f) of the RODO – for the purpose of possibly sending informational and marketing materials (newsletter) until an objection is expressed. Each participant has the right to request access to their data, rectification, restriction of processing, transfer or deletion, as well as the right to object to data processing. You also have the right to lodge a complaint to the supervisory authority (President of the Office of Personal Data Protection).
4. The data will be kept for the time necessary to fulfill the purposes indicated in these regulations (organization of the Conference), and after their completion for the period required by law (e.g. in connection with financial settlements) or until an effective objection is made or consent is withdrawn with regard to the processing of marketing data (newsletter).
5. Each participant may request deletion of his/her personal data after the Conference by contacting the Organizer by email.
6. The data will not be shared with third parties.

6 Confidentiality and protection of clinical materials

Due to the fact that clinical material concerning patient work is presented during the Conference (hereinafter: “Confidential Information”), each participant undertakes to:

1. Not to record or record in any form (including, but not limited to, through photographs, audio or video recordings) the content constituting Confidential Information.
2. To maintain the confidentiality of the Confidential Information and to apply at least the same level of protection as the participant applies to its own confidential information of similar importance, but not less than a reasonable level of protection.
3. Not to disclose or transfer, directly or indirectly, any Confidential Information to any third party without each time the prior written consent of the Polish ISTDP Association (Organizer).
4. Not to use or disseminate Confidential Information within the scope of their own activities or in any other way, without the express consent of the Organizer.

7 Final provisions

1. The Organizer reserves the right to make changes to the regulations, of which participants will be informed by email.
2. Each participant accepts the regulations at the time of online registration.
3. Participation in the Conference implies permission to record the event and take photos for promotional purposes. If you do not agree to the recording of your image and its subsequent use, please notify the Organizer by email to conference@istdp.org.pl before the Conference. The Organizer will endeavor to accommodate such objections, e.g. by avoiding publication of the image of the designated persons.
4. All participants are required to observe safety rules and generally accepted social norms during the Conference. The Organizer may take appropriate measures if a participant violates these rules.